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Stevera

For Universities

One coordinated system for athlete financial operations.

Athletics, compliance, finance, legal, and business-office teams get a single institutional record for revenue-share operations, third-party NIL disclosure, contracts, tax readiness, and audit evidence — replacing spreadsheets, email approvals, and disconnected systems.

The Institutional Problem

Universities are now inside the payment flow, without a system built for it.

Institutional revenue sharing under the House v. NCAA settlement framework put universities directly in the flow of athlete-related payments for the first time. Most institutions are managing that responsibility with tools that were never built for it.

  • Spreadsheets — standing in for a system of record
  • Email — standing in for documented approvals
  • Disconnected files — for contracts and compliance records
  • Banking outside the workflow — with no link back to the institutional record

See the Coordinated System

Inside the university operating environment.

Explore working Stevera OS workflows for institutional oversight, compliance review, revenue-share operations, tax-document readiness, and audit evidence.

Product views are grounded in the Stevera OS working prototype and shown with fictional data.

University Portal — Athletic Department Overview

Stevera OS — University Portal
Illustrative university-portal dashboard for the fictional Northbridge University Athletics, showing revenue-share cap utilization, a treasury cap tracker, compliance status, a financial summary, and quick actions for reviewing the compliance queue, Title IX reporting, CAPS status, and generating a deal link. Fictional institution and sample data.

University Portal — Compliance Review Queue

Stevera OS — University Portal
Illustrative compliance review queue showing four sample records — a revenue-share agreement awaiting compliance countersignature, a third-party NIL disclosure requiring human review, an NIL Go submission-preparation record missing supporting documentation, and an associated-deal review requiring institutional escalation — each with category, key facts, assigned reviewer, due date, status, and the next action. No balances, banking details, or private athlete financial information appear. Sample data.

Additional Institutional Workflows

Connected workflows across financial operations, tax-document readiness, and regulatory review.

Across revenue-share operations, compliance review, tax-document readiness, reporting, and institutional audit records.

Stevera OS — University Portal
Illustrative treasury fund view showing annual revenue-share allocation, utilized and remaining totals, and distribution batches moving through draft, pending-approval, approved, and executed statuses, with export and reporting actions. Working prototype workflow shown with fictional data.
Stevera OS — University Portal
Illustrative Tax Document Center view showing a tax-year selector, applicable-document and documents-generated counts, recorded payment activity, missing-taxpayer-information indicators, and a per-athlete roster with sport, state, recorded amount, payment count, readiness status, and next action. Illustrative product view using fictional data — not filed or filing-ready tax forms.
Stevera OS — University Portal
Illustrative regulatory readiness center organizing eligibility and participation monitoring, transfer-rule monitoring, compensation and activity review, medical care evidence, women's and Olympic sports support, and state NIL policy tracking as institutional readiness tracking, each with a status and a short note. Illustrative readiness workflow — institutions retain responsibility for legal and compliance determinations. Fictional institution and sample data.

Institutions retain responsibility for legal and compliance determinations.

Revenue-Share Planning and Administration

Plan, validate, approve, and document every distribution.

Officers create a distribution batch, choose an allocation method, and see cap utilization before anything is approved. Every approval is recorded against an auditable history — not a side conversation.

  1. 01University
    DraftAn officer creates a distribution batch and selects an allocation method — equal split or manual, per athlete.
  2. 02Stevera
    ValidateStevera OS checks the draft against the institutional cap and policy rules, and surfaces any advisory alerts.
  3. 03University
    ApproveAuthorized staff approve or reject the batch, with an auditable approval history.
  4. 04Stevera
    Generate InstructionOnce approved, Stevera OS generates a structured payment instruction file for the banking partner.
  5. 05Banking Partner
    ExecuteThe banking partner executes the payments described in the instruction file.
  6. 06Stevera
    Reconcile & ReportStevera OS reconciles execution against the record and updates cap-utilization reporting.

Modeled on Stevera OS's working revenue-share distribution workflow. Status labels and steps reflect the prototype's actual draft, approval, and reconciliation flow. Live, connected execution with a banking partner's systems is in collaborative development.

Third-Party NIL Disclosure and Review

A queue, not an inbox.

Disclosures come in, get scored against institutional risk rules, and route to the right reviewer. Status is always visible — needs attention, in review, or cleared — instead of buried in email threads.

  • Structured disclosure intake and compliance review
  • Rule-based risk and priority scoring for triage
  • Internal routing and status tracking for every disclosure
  • This is Stevera's internal workflow — distinct from live connectivity to an external clearinghouse, which is not yet integrated

Contract and Approval Workflows

Agreements tracked from draft to execution.

Draft, track, and execute agreements in the same record used for compliance and reporting, including in-app athlete signing and status tracking at every stage.

Year-End Tax Operations

In Collaborative Development

From payment record to athlete delivery — without the year-end spreadsheet scramble.

Stevera organizes institution-recorded athlete payment activity, year-end totals, review status, and tax-document delivery in one coordinated workflow. University finance and tax teams retain responsibility for payer identity, classification, approval, and filing obligations. Once a finalized institution-approved document is issued, Stevera can make it available to the athlete through the connected application and preserve the related delivery and correction history.

Consolidated payment records

Bring institution-recorded revenue-share and other potentially reportable athlete payments into one structured year-end record.

Readiness and exception review

Surface missing information, unresolved classifications, returned payments, corrections, and approval gaps where supported by the current capability.

Institutional review and approval

Route applicable tax-document data and supporting records to authorized university finance or tax staff for review.

Athlete document delivery

Make finalized institution-approved documents available in the athlete application and notify the athlete when they are ready.

Delivery and correction history

Preserve issuance, delivery, correction, replacement, and acknowledgement status where supported.

Today, Stevera generates 1099-NEC documents from institution-recorded settled payments and makes them available for officer bulk review, export, and athlete viewing — a working-prototype capability. Broader year-end readiness review, institutional approval routing, document-ready notifications, and delivery/correction history are in collaborative development.

Roster, Agent, Sponsor, and Counterparty Records

A structured registry, not a folder of PDFs.

  • Roster management — athlete name, sport, and account status, without exposing athlete financial data to staff who don't need it
  • Agent-submitted deals and rep requests, with approval workflow
  • A counterparty registry for sponsors, boosters, and facilitators, with transparent risk scoring
  • Transfer-portal tracking with portability and compliance-risk snapshots

Reporting and Audit Evidence

Reporting drawn from the operating record — not a separate process.

Executive reporting, compliance analytics, and exportable audit evidence all come from the same underlying data used to run the workflow, so a report reflects what actually happened rather than a reconstruction after the fact.

Bank-Ready Payment Instructions and Reconciliation

The university decides. Stevera documents and instructs. The bank executes.

Once a distribution is approved, Stevera OS generates a structured payment instruction file for the banking partner. Execution and reconciliation are separate, clearly bounded steps — Stevera does not custody or transmit funds. Stevera does not perform payroll processing or employer tax withholding.

01UniversityUniversity DecisionThe university determines and approves the obligation. The university is the decision-maker throughout.
02SteveraStevera Documentation & Instruction GenerationStevera OS records the university's approval and generates a bank-ready payment instruction file.
03Banking PartnerBanking-Partner ExecutionThe banking partner executes approved payment instructions from the university-controlled account and performs the regulated banking and settlement functions.
04SteveraStevera Reconciliation & ReportingThe executed payment is reconciled back into the institutional record and reflected in reporting.

Stevera does not custody or transmit funds and does not control the university's or an athlete's bank accounts. Stevera is not presented as having access to athlete routing or account numbers. Stevera does not perform payroll processing or employer tax withholding, and the platform is not designed to convert universities into payroll processors. Banking-partner connectivity is in collaborative development.

Athlete Action Workflows

The athlete side of the same record.

Athletes see their own agreements, payment and third-party NIL activity, and tax documents — scoped to their own data only. This keeps the institutional workflow moving without additional manual follow-up.

Role and Data Boundaries

What university staff can — and cannot — see.

Compliance Officer / University Staff

Sees

  • Compliance queue, disclosure review, and routing status
  • Aggregate revenue-share cap utilization and treasury reporting
  • Roster management — athlete name, sport, and account-active status only
  • Contracts, tax-document generation, audit logs, staff management

Does Not See

  • Athlete account balances or spendable amounts
  • Athlete routing or account numbers or other banking details
  • Athlete tax-reserve balances or transaction history

Explore a Founding Design Partnership

We are seeking a select group of institutional collaborators to help shape the operational standard for the next generation of college athletics. We would welcome the opportunity to meet with athletics, compliance, finance, legal, and university leadership teams to demonstrate the working prototype and understand institutional priorities.

Request a Demonstration