For Universities

One coordinated system for athlete financial operations.

Stevera gives athletics, compliance, finance, legal, treasury, and business-office teams one system for athlete profiles, contracts and payment obligations, approvals, revenue-share operations, travel per diem, reconciliation, reporting, and audit history.

The Institutional Problem

Universities are now inside the payment flow, without a system built for it.

Institutional revenue sharing under the House v. NCAA settlement framework put universities directly in the flow of athlete-related payments for the first time. Most institutions are managing that responsibility with tools that were never built for it.

Spreadsheets — standing in for a system of record
Email — standing in for documented approvals
Disconnected files — for contracts and compliance records
Payment execution outside the workflow — with no link back to the institutional record

See the Coordinated System

Inside the university operating environment.

Explore working Stevera OS workflows for roster and athlete profiles, contracts, payment schedules, integrated payments, reconciliation, tax-document readiness, and institutional reporting.

Illustrative product views using fictional data.

University Portal — Command Center

University Portal — Institutional Review Queue

Illustrative Institutional Review Queue showing sample financial- operation records — including a revenue-share agreement awaiting university countersignature and a payout batch ready for approval — each with category, key facts, status, and the next action. No balances, banking details, or private athlete financial information appear. Sample data.

Additional Institutional Workflows

Connected workflows across financial operations and tax-document readiness.

Across revenue-share operations, payment tracking, tax-document readiness, and institutional audit records.

Illustrative Revenue Share Distribution Pool view showing the annual pool, delivered, allocated, and remaining totals, and distribution batches moving through the approval workflow, with export and reporting actions. Illustrative product view using fictional data.

Illustrative Tax Document Center view showing a tax-year selector, applicable-athlete and documents-ready counts, recorded payment activity, missing-taxpayer-information counts, and a per-athlete roster with sport, recorded payment amount, taxpayer-information status, one current document-readiness status, and next action. No state or documents-count column appears — institutions determine applicable reporting and filing obligations. Illustrative product view using fictional data — not filed or filing-ready tax forms.

Roster & Athlete Profiles

One institutional record for every athlete on the roster.

Stevera helps institutions manage roster records, athlete profiles, payment onboarding, and Transfer Portal status in one place — a single, structured record for every athlete your program supports.

Illustrative Roster & Athlete Profiles view showing a tabbed roster (Active Roster, Transfer Portal), sport filters, search, and a structured table of athlete name, sport and position, class, roster status, payment-onboarding status, profile status, and an Open Profile action. No followers, social-media metrics, or agent-request workflow appear. Fictional roster and sample data.

Stevera also supports institutional readiness around the same financial workflow — documentation, evidence, and audit history — alongside Stevera OS.

Explore Evidence & Audit →

Athlete Profile

One record for every athlete your institution supports.

Each athlete profile brings together identity and roster status, contracts and amendments, the payment schedule and payment history, remaining revenue-share commitment, required documents, and tax records — the university's central operational and financial record for that athlete.

Revenue-Share Planning and Administration

Plan, validate, approve, and document every distribution.

Officers create a distribution batch, choose an allocation method, and see the Revenue Share Distribution Pool's allocation before anything is approved. Every approval is recorded against an auditable history — not a side conversation.

01University
DraftAn officer creates a distribution batch and selects an allocation method — equal split or manual, per athlete.
02Stevera
ValidateStevera OS checks the draft against the available Revenue Share Distribution Pool and applicable institutional rules, and surfaces advisory alerts.
03University
ApproveAuthorized staff approve or reject the batch, with an auditable approval history.
04Stevera
Generate InstructionOnce approved, Stevera OS generates a structured payment instruction.
05Stevera
ExecuteStevera connects the instruction to integrated, third-party regulated payment infrastructure for execution — or the university executes the payments through its own system.
06Stevera
Reconcile & ReportStevera OS reconciles Stevera Integrated Payments execution and updates Revenue Share Distribution Pool reporting; a phased deployment's externally executed status is recorded in the same report.

Modeled on Stevera OS's working revenue-share distribution workflow. Status labels and steps reflect the platform's actual draft, approval, and reconciliation flow.

Travel Per Diem

Plan, approve, and distribute Travel Per Diem from the team roster.

Build a travel per diem batch from the university's active roster, set the approved amount and distribution date, and route it through the institution's approval workflow. Once approved, Stevera Integrated Payments connects each payment to integrated, third-party regulated payment infrastructure for delivery to the athlete's existing designated receiving account, while Stevera tracks status, reconciliation, and audit history.

Select a sport, team, and travel event
Start from the active team roster
Set flat or authorized athlete-specific amounts
Choose the scheduled distribution date
Route the batch through university approval
Deliver through Stevera Integrated Payments
Track failed, returned, and reissued payments
Reconcile the complete batch
Preserve reporting and audit evidence
Give athletes mobile payment-status visibility

Illustrative travel per diem distribution batch showing eligible athletes, per-athlete and total amounts, an approval status, a compact recipient preview with payment-destination status only, and a review action. Illustrative product view using fictional data.

Illustrative travel per diem workflow using fictional data. Live distribution requires the institution's Stevera Integrated Payments connection to be configured and verified.

Contract-to-Payment Workflow

From executed contract to university-approved payment schedule.

Stevera uses AI-assisted extraction to propose contract terms and a payment schedule, and routes the schedule for institutional review. Stevera Integrated Payments tracks the resulting execution through status and reconciliation; a phased deployment records external execution status in the same institutional record. The university maintains approval authority.

Step 1
Executed Contract
Step 2
AI-Assisted Term Extraction
Step 3
University Verification
Step 4
Proposed Payment Schedule
Step 5
Institutional Approval
Step 6
Stevera Integrated Payments
Step 7
Status and Reconciliation
Step 8
Reporting and Audit

External-payment tracking is available as a smaller, phased-deployment path for institutions not yet ready for integrated execution — see Integrated Payments.

AI structures proposed terms and a proposed schedule for review. It does not approve payments, authorize payments, send money, modify executed legal text without review, determine compliance, or make legal conclusions.

Year-End Tax Operations

From payment record to athlete delivery — without the year-end spreadsheet scramble.

Stevera organizes institution-recorded Revenue Share payment activity, year-end totals, review status, and tax-document delivery in one coordinated workflow, including bulk 1099-NEC generation and athlete access to their own documents. With Integrated Payments, delivered Revenue Share activity flows into this year-end tax-document workflow. University finance and tax teams retain responsibility for payer identity, classification, approval, and filing obligations.

Consolidated payment records

Bring institution-recorded Revenue Share payment activity into one structured year-end record.

Tax-document review and exceptions

Surface missing information, unresolved classifications, returned payments, corrections, and approval gaps.

Institutional review and approval

Route applicable tax-document data and supporting records to authorized university finance or tax staff for review.

Athlete document delivery

Make finalized institution-approved documents available in the athlete application and notify the athlete when they are ready.

Delivery and correction history

Preserve issuance, delivery, correction, replacement, and acknowledgement status.

Roster and Athlete Records

Structured institutional records, not a folder of PDFs.

Athlete profile records, including authorized representative information and supporting documentation where applicable
Roster management with institution-controlled visibility — athlete name, sport, and account status, without exposing athlete financial data to staff who don't need it
Transfer Portal tracking with institutional status and commitment recording

Reporting and Audit Evidence

Reporting drawn from the operating record — not a separate process.

Executive reporting, operational reporting, and exportable audit evidence all come from the same underlying data used to run the workflow, so a report reflects what actually happened rather than a reconstruction after the fact.

Payment Execution

The university decides. Stevera documents and schedules. Execution completes the workflow.

Once a distribution is approved, Stevera generates a structured payment instruction. Stevera Integrated Payments is the recommended way to complete the workflow end to end. Universities not yet ready for integrated execution may continue with their own existing system during a phased deployment.

01UniversityUniversity ApprovalThe university reviews and authorizes the scheduled payout.

02SteveraStevera Payment InstructionStevera converts the approved schedule into a structured payment instruction.

03SteveraStevera Integrated PaymentsStevera connects the instruction to integrated, third-party regulated payment infrastructure, which executes the payout.

04AthleteAthlete's Designated Receiving AccountFunds arrive in the receiving account designated by the athlete.

05SteveraStatus & ReconciliationPayment status, exceptions, and settlement details return to the institutional record.

Stevera does not custody or transmit funds and does not control the university's or an athlete's bank accounts. Stevera is not presented as having access to athlete routing or account numbers. Stevera does not perform payroll processing or employer tax withholding, and the platform is not designed to convert universities into payroll processors.

Begin with the Core Financial OS. Add integrated payments when your institution is ready — see Integrated Payments.

Modular Deployment

Deploy the Core Financial OS, or the complete operation with Stevera Integrated Payments.

Institutions can deploy the Core Financial OS with Stevera Integrated Payments from day one for the complete end-to-end workflow. Schools that prefer a phased rollout can begin with Core, continue using their current payment process, and activate Integrated Payments later.

Athlete-Facing Experience

A connected experience for the athletes your institution supports.

Athletes see their own contracts, revenue-share and travel-per-diem status, payment history, documents, and tax forms — connected to the same institutional record, scoped by role. This keeps the institutional workflow moving without additional manual follow-up.

See the Athlete Experience →

Role and Data Boundaries

What university staff can — and cannot — see.

Authorized University Staff

Sees

Institutional Review Queue and approval status
Revenue Share Distribution Pool allocation and institutional financial reporting
Roster management — athlete name, sport, roster status, and payment-setup status
Agreements, approved payment schedules and status, tax-document generation, audit logs, and staff management

Not Available to This Role

Another institution's private records
Athlete-only account and security settings
Information outside the staff member's assigned role

Conference Participation

Participate in conference governance without giving up institutional control.

A university runs its Stevera OS independently of any conference. When its conference also uses Stevera, the two can connect so the university completes conference governance and readiness workflows without giving up control — contracts, payment details, tax records, and internal financial analytics stay under university control, and any sharing is purpose-specific, permissioned, and logged.

University financial records remain institution-controlled
Conference sharing is limited to the applicable readiness workflow
Additional access requires explicit authorization
Shared actions remain part of the audit history

See Stevera OS for your institution.

Meet with athletics, compliance, finance, legal, and university leadership to see how Stevera OS runs athlete financial operations end to end.

Learn More Contact Stevera